Police Notebooks
(Also referred to as Pocket notebooks)
What are they?
The PNB's are basically the police officers best friend!
You'll always see them with them (if they are doing their job properly) and will always be jotting down notes in them. They can be used to record evidence or any information that is related to an offence or incident. It is an official document that must be with them all times and is often referred to in court cases where they recall the events of the incident.
Why are they needed?
You might be good at remembering information but when it comes to an offence every tiny detail counts! You may need to cite to a court what happened during the offence but it's been a few months since then and you (being the justice seeking officer you are or strive to be) wont be able to tell them every detail from the top of your head. Therefore, ta-dah police notebooks are made. They allow the officer to write down key information to keep the facts accurate.
When are they used?
Basically every time the officer has arrived at the scene of an incident, out pops his or her best friend! All around them will be valuable information that they need to jot down. If the officer is needed in court to cite what happened on the day/night they are then allowed to refer to their pnb's which can help them to remember what had accurately happened. These will always then be checked over by the supervisor.
WHAT GOES IN THEM?Make sure these are written down and written in black ink!
- All direct speech to be recorded.
- Details of any actions taken
- Name/age/D.O.B (date of birth)/occupation/address/self defined ethnicity/telephone number for those involved.
- Who was present
- Time/date/location -time to be in 24hour clock!
- The incident/occurrence/offence
SCRUB NO ELBOWS!
As weird as it sounds, this is actually really helpful Mnemonics to remember what to put into your pnb! So ... lets go into what I mean by that properly.
SCRUB
These are basically how you write the information.
S Start each entry with the Day, Date, Year and Time on Duty
R Rule across the page at the end of your Duty.
U Underline the Day, Date and Year.
B BLOCK CAPITALS for Surnames or Family Names
C Corrections need to have a neat line through the mistake with your initials above.
NO ELBOWS!
These are what shouldn't be in the book!
E erasures
L leaves torn out
B blank spaces
O overwriting
W writing between lines
S statements always need to be written in "direct speech"
Lets just look at an example...oh look, here is one I
prepared earlier!
TIME - As you can see the time has been written in the margins in 24hour times (e.g 8pm=20:00)
DATE - Written in capitals to make it stand out and underlined.
NAMES - All surnames have been put in capitals including place names.
SPACES- All spaces have had a line to fill them in since spaces are not allowed.
NEW ENTRY- A line has been drawn under the last entry and the new date has been written, leaving no spaces.
MISTAKES - Luckily no errors have been made on this example, however if they were they would be lined through and initialed. SL
NOW GO WRITE YOUR OWN POLICE DIARY OUT! :)
Got any questions feel free to ask in the comments below or to send me a message. How will you know if you don't ask?